5:035-AP2 Employee Records Required by the Fair Labor Standards Act

Business office working with supervisors of non-exempt employees

Keep the following records concerning non-exempt employees for 3 years:

1. Full name and social security number and, on the same record, any symbol that might be used in place of the employee’s name on any time, work or payroll records;
2. Home address, including zip code;
3. Date of birth, if under age 19;
4. Gender and the employee’s occupation;
5. Time of day and day of week on which the employee’s workweek begins;
6. Explain: i) the hourly rate of pay for any workweek when overtime is due; ii) the basis on which wages are paid; and iii) the amount and nature of each payment that is excluded from the regular rate;
7. Hours worked by the employee each workday and the total hours each workweek;
8. Total daily or weekly straight time earnings, excluding overtime pay;
9. Total pay for overtime hours;
10. Total additions to or deductions from wages paid each pay period;
11. Total wages paid each pay period; and
12. Date of payment and the pay period covered by the payment.