4:015-E3 – Statement for Employee Manual or District Website Describing the District’s Purpose for Collecting Social Security Numbers
The School District treats social security numbers (SSNs) confidentially. It uses SSNs for one or more of the following reasons:
- Employment matters, e.g., income reporting to IRS and the IL Department of Revenue, tax withholding, FICA, or Medicare.
- Verifying enrollment in various benefit programs, e.g., medical or disability insurance and veterans’ programs.
- Filing insurance claims.
- Internal verification or administrative purposes.
In addition, State law authorizes and/or requires the District to use or disclose SSNs in specified circumstances including, without limitation, in the following circumstances:
- Disclosing SSNs to another governmental entity if the disclosure is necessary for the entity to perform its duties and responsibilities;
- Disclosing a SSN pursuant to a court order, warrant, or subpoena; and
- Collecting or using SSNs to investigate or prevent fraud, to conduct background checks, to collect a debt, or to obtain a credit report from a consumer reporting agency under the federal Fair Credit Reporting Act.
If you have questions or concerns, please contact the Human Resources Department.
Date Approved: May 11, 2011
Date Amended: April 22, 2015
