2:220-E7 Access to Closed Meeting Minutes and Verbatim Recordings
2:220-E7 Access to Closed Meeting Minutes and Verbatim Recordings
The Board must allow its duly elected officials or appointed officials filling a vacancy of an elected office access to closed session minutes and verbatim recordings (5 ILCS 120/2.06(e)), amended by P.A. 99-515. The following subheads implement the logistics of granting this access.
Note: If the board wishes to mirror the statutory language, replace checkboxes below with: “Records Secretary; Administrative official of the public body; and Any elected official of the public body.”
Access to Closed Meeting Minutes
Duplicate this section for each grant of access to closed meeting minutes.
| Date: | Time: | Storage Location: | ||||||||
| Name of person(s) responsible for storing the closed meeting minutes: | ||||||||||
| Access granted | ||||||||||
| Date access occurred: | Start time: | End time: | ||||||||
| Requesting Board member’s name (Please print)
In the presence of: (Check appropriate box and insert name on line.) Recording Secretary Superintendent or designated administrator Elected Board member |
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For requesting Board member: (Read the following and sign below.)
While the Open Meetings Act does not provide a cause of action against me or the Board for disclosing closed session discussions (Swanson v. Board of Police Commissioners, 555 N.E. 2d 35 (1990)), I acknowledge and understand that any disclosures by me of information in the closed session minutes not yet released to the public could subject me to a possible civil action alleging that I created harm to another, i.e., an intentional tort(s).
Requesting Board Member Signature Date
Verbatim Recording Access
Duplicate this section for each grant of access to verbatim recordings.
| Date: | Time: | Storage Location: | |||||||||
| Name of person(s) responsible for storing the verbatim recording: | |||||||||||
| Access granted | |||||||||||
| Date access occurred: | Start time: | End time: | |||||||||
| Requesting Board member’s name (Please print)
In the presence of: (Check appropriate box and insert name on line.) Recording Secretary Superintendent or designated administrator Elected Board member |
|||||||||||
| Access denied Access unavailable. Verbatim recording requested is older than 18 months and was destroyed pursuant to 5 ILCS 120/2.06(c). | |||||||||||
For requesting Board member: (Read the following and sign below.)
While the Open Meetings Act does not provide a cause of action against me or the Board for disclosing closed session discussions (Swanson v. Board of Police Commissioners, 555 N.E. 2d 35 (1990)), I acknowledge and understand that any disclosures by me of information in the verbatim recordings could subject me to a possible civil action alleging that I created harm to another, i.e., an intentional tort(s).
Requesting Board Member Signature Date
Date Adopted: November 15, 2016
