The Board may close a portion of a public meeting without prior notice; it cannot, however, have a closed meeting unless it can record the session.

Seeing a quorum of the Board of Education gathered today, ___ date, at ___o’clock, at ____ location, for the purpose of holding a closed meeting in order to confidentially discuss ___, I call the meeting to order. In order to record who is present, I request that each individual state his or her name and position with the District.

Limits discussion to the topics that were included in the motion to go into a closed meeting.

The failure to immediately call a person out-of-order who strays from the purposes included in the motion may result in an appearance of acquiescence. This responsibility to call a person out-of-order falls on each Board member in the event of the President’s failure.

Once the closed meeting is finished, announces a return to an open meeting or adjournment, and states the time.

Takes possession of the audio recording of the closed meeting and labels it with identification information, specifically the date and items discussed.

Adds the identification information contained on the audio recording’s label to a cumulative list of closed meeting recordings.

As soon as possible, puts the recording of the closed meeting in the previously identified secure location for storing recordings of closed meetings.

Upon Request of a Board Member:

1. Provides access to the verbatim recordings minutes at a reasonable time and place without disrupting District operations
2. Supervises the access to the closed session minutes or delegates it to one of the following individuals in the District:
   1. The Recording Secretary
   2. The Superintendent or designated administrator, or
   3. Any elected Board member; and
3. Logs the access to the recordings in 2:220-E7, Access to Closed Meeting Minutes and Verbatim Recordings.

For Closed Meeting Minutes

Prepares written closed meeting minutes that include:

• The date, time, and place of the closed meeting
• The Board members present and absent
• A summary of discussion on all matters proposed or discussed
• The time the closed meeting was adjourned

Upon request of a Board member:

1. Provides access to the closed session minutes at a reasonable time and place without disrupting District Operations:
2. Supervises the access to the closed session minutes or delegates it to one of the following individuals in the District:
   1. The Recording Secretary
   2. The Superintendent or designated administrator, or
   3. Any elected board member; and
3. Logs the access in 2:220-E7, Access to Closed Meeting Minutes and Verbatim Recordings.

This step is in preparation of the Board’s meeting to decide whether the need for confidential treatment of specific closed meeting minutes continues to exist.

If the Board wants to discuss closed meeting minutes in closed session, places “review of unreleased closed meeting minutes” on a closed meeting agenda.

Places “result of Board’s review of unreleased closed meeting minutes” on a subsequent open meeting agenda.

Individual Board members should consider: (1) the Superintendent’s recommendation, (2) the recommendation of the attorney representing the District, (3) other Board members’ opinions, (4) the minutes themselves, and/or (5) whether the minutes would be exempted from public disclosure under the Illinois Freedom of Information Act.

The Board may have an earlier meeting in closed session to discuss the continued need for confidential treatment.