Student Records

Under the Illinois School Student Records Act of 1975, parents of eligible students have the right to review or challenge information contained in educational records.

Directory information includes the following information relating to a student: the student’s name, address, phone, date and place of birth, weight and height, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student and other similar information.

BPS101 may release directory information unless the parent has requested that the information not be released.

Specific district procedures governing classification, review, challenge, and disclosure of student records are listed below:

1. Student Permanent Record: The student’s permanent record card shall consist of the following information basic identifying information, academic transcripts, attendance records and health records.
2. Student Temporary Record: The student’s temporary record shall consist of all information not required to be in the student’s permanent record. This includes the following information immediate family information, standardized test score data, staffing reports from special resources, report cards, and psychological and social work reports.
3. A parent or any person specifically designated as a representative by a parent shall have the right to inspect and copy all the student permanent and temporary records at a cost of $.35 per page.
4. BPS101 shall obtain the written consent of the parent of the student or the eligible student, before disclosing any information from the student’s records other than directory information. Parents may request copies of said information prior to disclosure or release.
5. BPS101 will forward student’s educational records on request and with a signed release from a parent or eligible student, to a school in which student intends to enroll. The school forwarding the records does not have to provide any further notice of transfer to the parent or eligible student. Parents have the right to inspect and challenge the information contained in a school’s student record prior to transfer of the record to another school district.
6. Prior written consent for disclosure of personally identifiable information by BPS101 from the education records of a student is not required in the following situations:
   • To other school officials, including teachers, within the school district.
   • To comply with a judicial order or lawfully issued subpoena.
   • To parents of a dependent student.
   • To organizations (federal, state, and local) conducting studies for or on behalf of a school district for the purpose of developing, validating or administering predictive tests and improving instruction provided that there will be no personal identification of students and their parents.
   • To appropriate parties in a health or safety emergency.
   • To determine the eligibility, amount, and conditions associated with student financial aid.
   • To accrediting organizations in order to carry out their accrediting functions.
   • Designated directory information.
7. The parent of a student or an eligible student may request BPS101 school officials to amend his/her educational records, exclusive of academic grades, when it is believed that the information contained in the education records of the student is inaccurate, misleading, or violates the privacy of the student.
8. No person may condition the granting or withholding of any right, privilege or benefits or make as a condition of employment, credit, or insurance, the securing by any individual of any information from a student’s temporary record which such individual may obtain through the exercise of any right secured under the Act or these regulations.

BPS101 adheres to the following record destruction schedule:

1. Permanent records are destroyed 60 years after a student has left the district.
2. Temporary records are destroyed five years after a student has left the district.
3. Parents may request a copy of their child’s records prior to the destruction.